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Parkland College - Technology Orientation for New Employees

Welcome to Parkland College! Please use this guide to get you started with creating a password and accessing Parkland systems including email. At the end of this article, you will see a link for "Parkland Technology Information / FAQ (for Employees)" which will give you an overview on things like how to request IT help, where to store Parkland-related files, software that is available to you for free on your personal devices, and a host of other resources.

1. Enroll in the ParklandOne password management system and create a password of your choosing.
This is the password that you will use to sign on to the workstation in your office and it will also allow you to access most Parkland systems including the My.Parkland portal, email, Cobra Learning, Wi-Fi, Colleague, and more. In order to enroll in ParklandOne, you will need to have a mobile phone that accepts text messages. If you do not have a mobile phone, please contact the Tech Service Desk (their information is at the end of this article).

ParklandOne - How to Enroll in the Password Management System

2. Preregister for Okta Multifactor Authentication
Okta will be the standard Parkland College multifactor authentication (MFA) solution. Okta is a robust MFA security platform that will keep Parkland’s network, data, and users safer from account hijacking. This project is large, and as such, Campus Technologies will be introducing Okta MFA in stages to make sure the transition is as seamless as possible. At this time, all employees should preregister with Okta in advance of it going live. In the near future, Okta MFA will only be applied to Secure Mail, VPN, and Colleague UI. Over time, additional Parkland applications, including Office 365/email, will be transitioned to Okta and Campus Technologies will communicate those changes in advance. For more information on registering for Okta, please see Okta - Register Your Account

3. Access the various Parkland systems.
The first thing that you will want to check out is the My.Parkland website at My.Parkland is the portal from which you can access all Parkland-related materials, directories, information, and systems. Once you are signed in, you can access the following (and a whole lot more):
Employee Email: Outlook on the web - For training, please see Office 365 (Web) - Training - (Outlook Mail / Calendar / People / Tasks)
Cobra Learning: Parkland's online learning management system (Desire to Learn - D2L) provides students and faculty access to course-related information
WebAdvisor: Provides access to leave balances, W2s, insurance coverage information, and also allows approved staff to input requisitions, access departmental budget information and approve time sheets for part-time employees. Part-time employees use WebAdvisor to access the Web Time Entry system. WebAdvisor also allows faculty to input grades and view class schedules and rosters.


4. Access the Outlook email client via the desktop (or laptop) in your Parkland office (optional).
The Outlook client is more full-featured than the web-based version and it is installed on all Parkland office machines that are not shared by multiple people (it is not installed in P/T faculty offices, for example).  The first time you access it on a new machine, you will need to set up your Outlook client profile.

Office 365 (Outlook 2013/2016/2019) - How to Set Up Your Outlook Client Account Profile (Windows)

[Link for document 54310 is unavailable at this time.]

For training, please see the following:

Office 365 (Outlook 2013 / 2016 / 2019 for Win) - Outlook Client Training for Windows

Office 365 (Outlook 2013 / 2016 / 2019) - Advanced Outlook Client Training for Windows

Office 365 (Outlook 2016/2019) - Outlook Client Training for Mac

5. Check out the other technology resources that are available to you at Parkland.

Parkland Technology Information / FAQ (for Employees)

Tech Service Desk: Contact and Hours

In-Person Assistance: 10 a.m. - 2 p.m., M-F, room A184

Phone/Virtual Assistance: 217-353-3333 *

Fall/Spring: 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Summer: 7:30 a.m. - 6:00 p.m. M-Th

Keywords:Getting started how to how-to account user login log in workstation accounts staff faculty logon log on email outlook office 365 My.Parkland WebAdvisor web advisor cobra outlook client desktop wi-fi wi fi wifi employee   Doc ID:68019
Owner:Sara S.Group:Parkland College
Created:2016-10-25 09:23 CSTUpdated:2020-12-23 15:57 CST
Sites:Parkland College
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