Leave balances and Monthly leave requests can be seen in Self Service - https://go.parkland.edu/selfservice. 

Quick links:

• View Employee's balances
  
  
• View Employee Requests - Specific for Monthly Employees
  
  
• Submit Request for Employee
  
  
• Take Action on Submitted Requests

Access the Leave Approval Dashboard in Self Service

1. Log in to Self Service
   
   
2. Click on "Employee"
   
   
3. Click on "Leave Approval"
   

*Note, if you do not have any assigned employees, you will only be shown a notice that you do not have any eligible employees.

Leave Approval Dashboard view:

View Employee's Leave Balances

1. Click "Leave Balance" under Leave Approval Filter Options, if not already checked
   
   
   • Click the "Include Employees with no Outstanding Leave Requests" if needed
     
     
2. Scroll if needed to locate the employee for review.
   
   
   • Click the button in the top right - Expand All/Collapse All - if this is helpful in sorting.
     
     
   • Click the arrow by the employee's name to expand or collapse their information.
     
     

NOTE:  Balances reflect accruals to date, and any *approved* leave requests - even if for future dates.

View Employee's Leave Requests

Special note - Leave Requests should only be used for monthly paid employees/monthly leave plans.  Biweekly paid hourly employees should document their paid time usage on their timecard and not use leave requests.  Leave requests for biweekly hourly employees will not properly document the time used in order to be paid.

1. Click "Leave Request" under Leave Approval Filter Options, if not already checked
   
   
   • Filter the Leave Request by type - Submitted, Approved, Rejected, and Withdrawal Pending 
     
     
   • Toggle the "Include Employees with no Outstanding Leave Requests", if desired
     
     
2. Click Apply Filters to update the view
   
   
3. Scroll if needed to locate the employee for review.
   
   
   1. Click the button in the top right - Expand All/Collapse All - if this is helpful in sorting.
      
      
   2. Click the arrow by the employee's name to expand or collapse their information.

Submit Leave Request on behalf of Employee

*Use this for monthly paid employees only.

1. Click "Leave Request" under Leave Approval Filter Options, if not already checked
   
   
2. Locate desired employee
   
   
3. Click Request Leave under Employee's Name
   
   
   
   
   
4. Enter a request for an employee:
   
   
   1. Select the Leave type
      
      
   2. Confirm leave balance has available hours (see details in top right under menu options)
      
      
   3. Select Start and End dates of request
      
      
      • For a one day request, the start and end dates will be the same
        
        
   4. Type in the applicable leave hours requested by date 
      
      
   5. Confirm leave request details entered are accurate
      
      
   6. Click Comments to add notes if needed, ex. FMLA or per employee request.  Comments, once submitted, are not editable.
      
      
   7. Click Save
      
      
      
      
5. You can now approve the request as the supervisor.  See next steps.

Take Action on a submitted leave request

**Only use this for monthly paid employees.  Biweekly hourly employees should use their timecard to document their paid time used; leave requests for this group will not be processed for pay.

From this overview screen, Supervisors can:

• • Click Approve or Reject from main screen to take action
    
    
    • For a rejection, comments will need added
  • Click Comments to View and add comments - reminder once submitted these are no longer editable.
    
    
  • **RECOMMENDED** Click View to see a detailed view of the request (which includes available leave hours)
    
    
    
    

Here the supervisor can:

• • • View employee's available leave hours
      
      
      • Pending will show the total *other* requests for this leave type that impact the Effective Balance
        
        
    • Change any field - Leave Type, Start/End Date, Hours per day
      
      
      • Any change will require a note to be added when approving
        
        
    • See overview of requests from employee on left side *and* can click date to jump between requests
      
      
    • Click Comments to view or add comments
      
      
    • Click Delete to delete the request - only for requests in Submitted status
      
      
    • Click Approve or Reject to make determination on request.  Note, Reject will require comments.

Notes:

• If you reject a leave, and decide to later approve it, just return to the request and click Approve.
  
  
• For approved leaves that need:
  • Changed or deleted, go back to the applicable request and click Unapprove.  You can then make edits or click Delete.
  • Rejected - click reject and and comments, then save.