Leave: Employee Leave Request (Monthly Payroll)

Reference guide on how to request and/or document leave time (future or past) in Self Service. Audience: Employees paid on the monthly payroll, such as full time employees, part time Professional Support Staff, Coaches, or Part Time Faculty as example.

Leave requests will be processed in Self Service - https://go.parkland.edu/selfservice

Access the Leave screen in Self Service

  1. Log in to Self Service

  2. Click on "Employee"

  3. Click on "Leave"

This screen will show you your current leave balances as well as include a blue "Request Leave" button.

Requesting Leave

  1. Click on "Request Leave"

  2. View the Request screen
    Leave Request Overview Picture

  3. Select the Leave type - these may vary by your employee type.
    Select Leave
  4. Select Start and End dates of request

    • For a one day request, the start and end dates will be the same

      Date Selection
  5. Type in the applicable leave hours requested by date - See #6 in below image

  6. View your leave request:
    Sample Leave Request with Date and Hour Detail
    • Notes on view:
      • The Type and Date create the label in the top left corner (see '-')
      • After selecting your leave type, the Current Leave Balance will display in the right side under the button options (see 5).  This will also display any other pending request hours, your effective balance after those, and display the total requested.
    • Button options:
      • 1 - Save - this will save the request in Draft mode; it will not be sent to the supervisor
      • 2 - Submit - this submits the leave request to the supervisor for review and determination
      • 3 - Comments - You can add comments here for your leave request (more below).  Ex. if you are on FMLA, you will want to note "LOFM/FMLA related" in this box for applicable absences.
      • 4 - Delete - If you do not want to save your request as a draft or submit, you can also delete the request.

  7. Add any Comments by clicking the Comments button.
    Comment Entry View
    This will also show a history should additional comments be added.

  8. Click Submit when you are ready to send this request to your supervisor.

After you submit your request:

A) You will see the below items in Self Service.

  1. "Submitted" flag in the top right corner - this appears for a short time then disappears.

    Saved Flag

  2. Updated label of the request - this does not disappear
    Submitted Label
  3. View overview of active requests on main Leave page
    Overview of Active Requests

Here you can see an overview of all submitted requests and their status.

B)  You will receive an email from "Benefits@Parkland.edu" with your supervisor's determination on your request. 

Sample Approved Email

Plans change?

Employees can also change leave requests in either submitted or approved status by clicking the "Unsubmit" or "Withdraw" button.  (These will replace the prior "Submit" button, depending on your leave plan's current status.)  Note, employees must input a reason for the withdraw if it the original request had already been approved.

Thank you for using our Self Service Leave Request process!  For any questions, please email Benefits@Parkland.edu

    Human Resources

    Room A116, 217-351-2220

    Fall/Spring:  8:00 a.m. – 5:00 p.m., M – F

    Summer:  7:30 a.m. – 5:00 p.m., M – Th

    For general inquires, email HR@Parkland.edu

    Keywordsleave request employee self service   Doc ID130473
    Ownercarrie T.GroupParkland College
    Created2023-08-21 13:18:13Updated2024-02-01 17:36:27
    SitesParkland College
    Feedback  2   1