Cobra Learning - YouAttend Attendance Widget

You-Attend Attendance Widget

The You-Attend attendance widget is an attendance tool created as an alternative to Cobra’s default attendance tool. To get started add the widget to your course homepage. See Homepage Management - Adding/removing and moving widgets on your homepage. You will be presented with a setup form the first time you access the widget in your course.

The tool knows when your course start and end date are. You can customize these dates to fix your attendance needs. There are three Attendance Recording Types. Manual – You will be required to enter student’s attendance entries. In Class – You will have a code to give the students to enter in a form on their view of the attendance widget. Online – A student’s attendance is automatically recorded when they login and allow the widget to completely load. For the Manual and In Class recording types you can select the days of the week your course meets. This will create a calendar of dates for attendance entries. You can also enter exclusion dates for holidays or dates your course doesn’t meet. For the Online recording type you can select the number of entries per week to count for attendance. Once the student has recorded the given number of entries for the week their attendance for the week will no longer be recorded. You can create your own attendance codes. P Present and A Absent are the default values. If you don’t want to use the default values simply clear/replace the contents in that field. You can also enter percentages that are awarded points for the codes, if you use the gradebook. The code of P *must* include a percentage of 100. You can also tie attendance to the gradebook as mentioned above. A gradebook entry will be created with the entered name. You can set the number of points for each entry and the maximum number of points the grade item is worth. You can choose to have an inline/simple attendance entry method or the standard pop-up window entry method.

Note: This form may be different depending on the Recording Type you choose.

The Register Views

The register views are designed to give instructors a concise view of their students’ attendance.  The views shown below are indicative of the instructor view only.  The student view shows only their record.  The view shows only the current week (Sunday through Saturday) to keep the view cleaner.  To access a prior week, click on the student name.

Manual View

In Class View

The In Class view will display an attendance pin to give to students on meeting days.

In the Manual and In Class register view, you can click the “Mark all users with NO entry absent” icon to quickly mark all students absent. Likewise, you can click the “Mark all users with NO entry present” icon to quickly mark all students present.

 

Online View

Simple Entry/Standard Entry

If you click on the dash, depending on the entry method you chose, you may see:

Simple Entry View: Simple entry allows a quick, inline selection of the attendance code for quicker entry.

Standard Entry View: Standard entry opens a pop-up window that allows for attendance code entry, as well as notes.  The notes are available for students to see in their record as well.

Note: you can change between simple and standard entry during the semester.  You can also access the  notes entry box from within an individual student attendance record.

After the list of sessions, the totals for each student are shown. This is adaptable based on the attendance codes you use. The number of entries that student has for that code for the entire course will be displayed. The totals columns work the same for all three views.

The Manual and In Class views the student’s attendance percentage for the course in the last column. The Online view shows the student’s attendance percentage for the week. 

Editing Tools

There is a Course Settings button, if you need to edit any settings after the initial setup. For instance, if you decide to switch from the In Class to the Manual entry type during the semester you can do so without any issues.

 

While grades are updated for a student automatically whenever an entry is made, you can use the Update Grades link to update them if you feel they are out of sync for any reason. 

The Export to Excel button will create a pre-formatted .csv file for download. The file will have a tab for the whole class (shown below) as well as an individual tab for each student.

   

Accessing Individual Student Records

From within the register, you can click on a student’s name to view that student’s entries for the course. You can also edit entries from this view. When you are done looking at the entries just click the done button at the bottom of the page.

Students have a similar view that allows them to see their entries and totals. It will also display a place for the user to enter a pin if your course is set up for an In Class recording type. If your course is set up for an Online recording type your students may see a message letting them know their attendance was recorded correctly.

Note: Students must wait for the page to load and the “Success” messages appears for the attendance to be counted.

See Also:

• Cobra Learning - Homepage Management

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