Cobra Learning: Virtual Classroom (YouSeeU)
Virtual Classroom (YouSeeU)
You can schedule a synchronous meeting with an individual student or multiple students in your course. Maximum webcams allowed to share is 7, but as many as 150 students can participate (without webcams) in the meeting. You can meet for office hours or to discuss a paper or a project. Documents can be uploaded and viewed during the meeting.
Setting up Virtual Classroom in Your Course
Click on the Virtual Classroom link in the navbar. (See Creating and Managing Navbars to add the Virtual Classroom link.)
When Virtual Classroom opens, the Class Meetings tab opens automatically. To schedule a new meeting, click on the Schedule Meeting button.
Name the meeting and enter the date and time of the meeting. Next, choose the length of the meeting, whether or not the meeting will be recorded, and if external participants (like a guest speaker) are allowed to join the meeting. If the meeting will be recorded, an additional option will activate that will use the link for the meeting as a link to the recording of the meeting after it has concluded.
To schedule repeating Virtual Classroom sessions, select the number of additional weeks that you want to schedule meetings in the drop down menu. Repeating meetings can only be scheduled for whole class sessions on a weekly basis for the same day of the week and time of day as the original meeting. (I.e., if you have Monday and Wednesday office hours, you'll need to schedule Monday meetings first, then Schedule another set of meetings for the Wednesday hours). A quicklink will be generated for each scheduled session and automatically added as an event on the Cobra Learning calendar for the instructor and any/all students included in that session.
If the class meeting is set up for a small group instead of the whole class, click on the people icon to manage meeting
Click on the Sync Roster button to access your roster. Select the students that will participate to move their names to the Web Conference Participants box and click Save.
You can cancel the meeting by clicking the X or reschedule it by clicking the pencil icon. To begin your meeting, click on the open door icon in your Scheduled Meeting list.
Note: Firefox and Chrome are the recommended browsers for Virtual Classroom sessions.
The Meeting Lobby page contains the link used to invite participants outside of the class if the activity was set up with that option available. Instructors will also have phone bridge access information available.
Students will not be able to enter the meeting room until you do. Be sure to review the Quick Tips and Session Management instructions prior to entering the meeting space.
Once you’ve reviewed the Lobby Page guidelines and your meeting is ready to begin, click Enter Meeting Room to enter the Virtual Classroom session.
Creating a Quicklink to Your Virtual Classroom
To create a quicklink to a virtual classroom session:
- On the course home page, click Content.
- In the module or sub-module where you want to add the quicklink, from the Existing Activities button, select Virtual Classrooms.
- Select the meeting that you want to add or click Create Meeting to schedule a new session.
Using Virtual Classroom
When your session begins, there is an internet connection speed indicator in the upper right corner. This green/yellow/red indicator lets you know whether or not you are connected to your Virtual Classroom session with sufficient speed to participate fully in the meeting. You can click on the circle to get more information about your connection. If you have a yellow or red indicator, you will likely experience issues like not being able to see or share webcams or desktop, as well as potential audio issues.
Note: Pay close attention for the browser permissions particularly when testing your mic and webcam
If your Virtual Classroom session was scheduled with recording enabled, you will see the word Recording next to the record icon.
If the recording option was checked, the session is automatically recorded. Recording begins when you enter the classroom. However, clicking the record button sets start and end points for results recording. These recordings are saved in the Class Meetings tab in Virtual Classroom under Recorded Meeting Name.
Using Whiteboard and Annotation Tools
The Virtual Classroom space is pre-loaded with 10 pages of whiteboard space. (There is a URL at the bottom of the first whiteboard page for a webpage that has support and tutorials related to Virtual Classroom).
To navigate between pages in the presentation/whiteboard space, you can either use the left or right arrow buttons or skip directly to a specific page by selecting the slide number in the drop down menu.
The side toolbar has many different tools that can be used during the presentation. To view the Annotation Tools, click on Enable Drawing. This will open the toolbar on the right side of the screen. The first tool that is automatically selected is the Move
and ResizeTool. This tool allows you to zoom in using a scroll wheel, or to move the image by clicking and dragging.
The second tool is the pen tool. This can be used to draw or write on the presentation. To use the tool you will click down and drag your mouse to draw your image, or write what you wish.
The next three tools are the Shape tools. These tools allow you to draw a rectangle, circle, or triangle within the whiteboard or presentation. To use the tool you will click down and drag your mouse to make the size of the shape you wish.
The sixth tool is the Line tool. This tool allows you to draw a line within the presentation. To use the tool you will click down and drag your mouse to make the size of the line you wish.
The seventh tool is the text box. This tool allows you to draw a text box within the presentation. To use the tool you will click down and drag your mouse to make the size of the text box you wish. You will then be able to type within the box. You can change the size of the letters and the color in the menu above the text box. Note: Make sure to make the text box big enough for what you wish to write as you will not be able to resize it afterwards.
You are allowed to clear all annotations. When you use this function it will only clear the annotations within the page that you are on. This will not affect other pages of the whiteboard or presentation.
To clear the last action you did within the whiteboard or presentation space, click the Undo button.
You are also able to change the thickness of the pencil and of the borders of the shapes you draw. To change
the size you will drag theslider to the right to increase the line/border thickness.
You are also able to change the color of the pencil and of the shapes that you draw. To view color options, click the color box below the slider. A new window will open that allows you to choose from a range of color choices or create a custom color.
Uploading a Presentation
To add a file to use in the presentation space, click the Actions button in the bottom left corner of the Virtual Classroom space. Next, select Upload a presentation.
You can drag a file from your computer into the uploading window or click on Click here for uploading to open a file selector. Files selected or dragged into the uploader will appear in a list of presentations with buttons to Show or Delete the file. The file most recently uploaded will automatically be shown in the presentation space.
To navigate between uploaded files for use in the presentation space, click the Actions button and select Upload a presentation to return to the list of uploaded files. Then click the Show button for the file you would like to switch to.
Switching Between Presentation and Whiteboard
If you have uploaded a presentation and wish to move to the blank whiteboard you will need to click the Actions button at the bottom of the screen and select Upload a presentation.
Click the Show button next to the default file. This will navigate back to the whiteboard in the presentation space.
Taking a Poll of the Participants
To start a poll question, click the Actions button at the bottom of the screen and select Initiate a poll.
Choose the poll type from the menu that correlates with the type of question you will ask. Ask the poll question and allow time for participants to respond. The poll question can also be uploaded and displayed in the presentation window.
You can also create a custom poll type if needed. When Custom Poll… is selected, you will be prompted to enter polling choices. You may enter up to six answer choices for students to choose from. When finished, click Start poll.
To display poll results in the presentation window, click Publish.
Participant Status and Settings
Participants can raise their hands or share status related to their understanding of the presentation by clicking the Status button below the presentation space.
This status will be displayed in the Participants pullout, in the circle to the left of the user’s name.
As the Instructor and moderator of the Virtual Classroom session, clicking on a participant’s name opens a popout menu. Here you are able to open a private chat, clear the participant’s status, make the participant the presenter, kick the participant out of the session.
Instructors also have the ability to allow or disallow certain features within the Virtual Classroom space for students. To view which features can be restricted, click the vertical ellipses in the top right-hand corner of the screen and select Open settings.
You are able to lock students’ webcam, microphone, and ability to chat publicly and/or privately.
The stenographer role allows for any participant in an instructor driven Virtual Classroom session to provide real time captioning for participants. To access Closed captioning the Virtual Classroom environment, click on the vertical ellipses in the upper right corner then select Open settings.
Next, activate the Closed captioning resource by selecting the Closed captions tab on the left and clicking the check box. There are
also optional drop down menus to change the font, size and color of the text. Any changes made here are only seen by the user that makes the changes. When
you are finished, click save to return to the main meeting space.
The Closed captions overlay will appear within the Virtual Classroom meeting space; the user can resize and place this frame anywhere on the page. The instructor will identify the individual who will type the captions and advise that person to become the stenographer by clicking the Take ownership button.
Note:Only one participant should take ownership of the stenographer role.
The stenographer will type into the frame and other participants who have activated the closed caption function will see the real time captions as they are added.
Closing a Meeting
Once the meeting has concluded, click on the vertical ellipses and then select Logout to exit the meeting.