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Records Management and Retention
Guidance for department records retention process.
Each department is responsible for records retention and disposition. The following sources may provide guidance.
Contact Numbers and Forms
Records Management Section
Illinois State Archives
Springfield, Illinois 62756
Fax: (217) 557-1928
See Parkland's Retention and Disposition Schedule for information about how long to keep records and recommendations for when to dispose.
State and Local Government Records Management Programs
"The Records Management Section of the Illinois State Archives is responsible for assisting state and local government agencies with the disposal of records. In Illinois, no public record may be disposed of without the approval of the appropriate records commission."
"A Local Records Disposal Certificate must be filed with and approved by the Local Records Commission before any records may be destroyed."
Local Records Act (50 ILCS ACT 205)
Tampering with Public Records (720 ILCS 5/32-8) Sec. 32-8
"No public record may be disposed of without the permission of the appropriate Local Records Commission. Contact (217) 782-7075 for information about how to adhere to this process."
Freedom of Information Act (5 ILCS 140/)
"This Act is not intended to cause an unwarranted invasion of personal privacy, nor to allow the requests of a commercial enterprise to unduly burden public resources, or to disrupt the duly‑undertaken work ofany public body independent of the fulfillment of any of the fore‑mentioned rights of the people to access to information.