Office 365 (Outlook 2019 Mac) - Find a Message With Instant Search

Need to find an important message in your crowded inbox or folder? Maybe you remember who sent it, or a word or phrase it contains. But who wants to scroll through pages of mail, looking for that message? Use Instant Search to find it quickly.

If you are having trouble finding an older message, or have a crowded inbox or folder you can use Outlook’s advanced search features such as searching by folder, location, or sender’s name.

1.  Find the search box, which will be located at the top-right corner of your application and click in it.

Search box

2.  A new tab will open automatically called Search.

From here, you have numerous options that you can use for narrowing down your search.  You can choose which folder you want to search from by clicking the Current Folder or Subfolders button, and then you can search by sender’s name by clicking the From button or by flags such as Received or Date Sent by clicking the respective buttons.

Search ribbon

3.  To stop the search and close the search tab, click the Close button.

Close button


Tip:  You can click the Save Search button which will automatically create a Smart Folder, and will allow any incoming email or messages meeting that criteria to be filtered and relocated to that folder from now on.

Save search button


For the most current information on how to search your inbox and messages, please refer to the following Microsoft support article:  https://support.office.com/en-us/article/find-items-by-doing-a-basic-search-in-outlook-for-mac-53b60f65-25b7-4582-9c5e-4adf16e503a1

See Also:


Tech Service Desk: Contact and Hours

Room A184 * 217-353-3333 * techhelp@parkland.edu * 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Satellite location * Parkland Library * 10:00 a.m. - 2:00 p.m. M-Th. / 10:00 a.m. - 12:00 p.m. Fridays




Keywords:Outlook, Mac, Email, E-mail, Search Apple mail locate searching   Doc ID:58021
Owner:Erik O.Group:Parkland College
Created:2015-11-05 17:00 CDTUpdated:2019-07-23 11:36 CDT
Sites:Parkland College
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