Admissions: Instructor-Initiated Withdrawal Process

The instructor-initiated withdrawal process is now fully online – no more paper withdrawal forms will be used for this process.

Instructor-Initiated Withdrawal Process for Lack of Attendance

Attendance reporting is a regulatory requirement for students receiving any sort of federal benefit to attend school.  This will allow the college to ensure proper reporting to the Department of Education.

In Webadvisor, when entering grades, report withdrawal in accordance with one of the following scenarios:


  1. Enter a grade of “W” for Midterm Grade.
  2. If the student has never attended, check the “Never Attended” box.
  3. Click Submit.

Census Date Reporting 


  1. Enter a grade of “W” for Midterm Grade.
  2. If student has ceased attending, enter their “last date of attendance.” (See section below for online course attendance).
  3. Click Submit.
  Midterm Withdrawal


  1. Enter a grade of “F” for Final Grade.
  2. If student ceased attending after the mid-term grade was reported, enter their “last date of attendance.” (See section below for online course attendance).
  3. Click Submit.
Final Grade Reporting

Locating “Last Date of Attendance” in Cobra Learning

When you submit a grade of W for a student, you must also submit their last date of attendance (i.e. the last day that they were "active" in the course).  To locate the last date of activity for a student, please do the following:

In your Cobra course,

  1. Click on Classlist in the navigation bar.
  2. Click on drop down menu next to the student's name, and select View Progress.
  3. NOTE: this information is NOT available after a student has been removed from the classlist.  You need to document their last date of activity PRIOR to removing them from the Cobra classlist.

    View Progress 1

  4. From the user progress page, you can select Content to view what modules and topics from the table of contents that they have accessed and when they accessed them (You may need to click on the topics/modules link to expand into the module for individual topic access dates).  You may also view their activity in discussions, dropboxes, and quizzes by viewing those progress reports as well.  Find the last date that they were active in the course and enter that date in Webadvisor as the "Last Date of Attendance." 
  5. View User Progress

Tech Service Desk: Contact and Hours

In-Person Assistance: 10 a.m. - 2 p.m., M-F, room A184

Phone/Virtual Assistance: 217-353-3333 *

Fall/Spring: 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Summer: 7:30 a.m. - 6:00 p.m. M-Th

Keywords:admissions registrar instructor-withdrawal instructor withdrawal midterm   Doc ID:54202
Owner:Lori W.Group:Parkland College
Created:2015-07-22 09:58 CDTUpdated:2020-07-22 11:15 CDT
Sites:Parkland College
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