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Office 365 (Outlook 2011 Mac) - Create a Signature and Insert Into a Message

Create a signature

1. On the Outlook menu, click Preferences.

2. Under E-mail, click Signatures MacOV11.jpg.

3. Click Add MacOV12.jpg.

    A new signature appears under Signature name with the name Untitled.

4. Double-click Untitled, and then type a name for the signature. This name does not appear in the signature in your messages; it is only for your reference.

5. In the right pane, type the text that you want to include in the signature.

6. Do any of the following:

To:                                                                          Do this:

 Apply formatting such as font, font style, font size, font color, or highlighting Select the text, and then on the Format menu, click the option that you want.
 Add a hyperlink Position the cursor in the signature where you want to add a link, and then on the Format menu, click Hyperlink.
 Add a picture Drag a picture from the desktop to the position where you want it to appear in the signature

7. Close the Signatures dialog box.



Insert a signature into a message

After you create a signature, you can manually add it to a message. Or, you can have a signature automatically added to every message that you send. Do any of the following:

Add a signature to a message

   1. Open a new message, and then click in the message body.

   2. On the Message tab, click Signatures, and then choose a signature from the list.

         MacOV13.jpg

Add a signature automatically to all messages

You can set a default signature for each of your mail accounts.

    1. On the Outlook menu, click Preferences.

    2. Under E-mail, click Signatures  MacOV14.jpg.

    3. Click Default Signatures.

    4. Under Account, select the account for which you want to set a default signature.

    5. Under Default signature, click the pop-up menu in the selected row, and then click a signature name.

        Tip:  If you have multiple accounts, you must set the default signature separately for each account.


Add signatures randomly to messages

If you have created multiple signatures, you can have Outlook pick one at random for each message.

  1. On the Outlook menu, click Preferences.

  2. Under E-mail, click Signatures  MacOV15.jpg.

  3. Under Random, select the check box for each signature that you want to be included in the pool of random signatures.

  4. Click Default Signatures.

  5. Under Account, select the account for which you want to set a default signature.

  6. Under Default signature, click the pop-up menu in the selected row, and then click Random.




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Keywords:Outlook, Mac, Signature file   Doc ID:54186
Owner:Jason G.Group:Parkland College
Created:2015-07-21 15:56 CDTUpdated:2015-08-18 09:40 CDT
Sites:Parkland College
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