Office 365 (Outlook 2011 Mac) - Send Automatic Replies When You are Out of the Office

Turn on the Out of Office Assistant

The Out of Office Assistant works with the server that is running Microsoft Exchange Server to automatically reply to e-mail messages while you are out of the office. Because the Exchange server sends the messages (not Outlook), Outlook does not need to be open for the reply messages to be sent.

  1. At the bottom of the navigation pane, click Mail.

  2. Select the File tab and click Automatic Replies

  3. Click Send Out of Office messages.

  4. In the Reply to message with box, type the text that you want to include in your automatic reply.

  5. Do any of the following:


 To Do This
 Set start and end dates for an Out of Office message Select the I am out of the office between check box, and then set your Start date and End date.
 Set options for replying outside your organization (if enabled by your Microsoft Exchange administrator) Select the Send replies outside my company to check box, and then complete the information.


Turn off the Out of Office Assistant

  1. At the bottom of the navigation pane, click Mail.

  2. Select the File tab and click Automatic Replies.

  3. Click Do not send Out of Office messages.

     Tip:   If you set a start and end date for your Out of Office message, it will turn off automatically when it reaches the end date. If you want to turn off the Out of Office message before the end date, click Do not send Out of Office messages.



Tech Service Desk: Contact and Hours

Room A184 * 217-353-3333 * techhelp@parkland.edu * 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Satellite location * Parkland Library * 10:00 a.m. - 2:00 p.m. M-Th. / 10:00 a.m. - 12:00 p.m. Fridays




Keywords:Outlook, Mac, Automatic Replies vacation message email away rule   Doc ID:54180
Owner:Jason G.Group:Parkland College
Created:2015-07-21 14:03 CSTUpdated:2015-08-10 09:20 CST
Sites:Parkland College
Feedback:  0   1