Office 365 (Web) - Create a Signature File

 

Your signature can be added automatically to all outgoing messages, or you can choose to add your email signature only to specific messages.

If you use both Outlook via the web and the Outlook Client, you need to create a signature file in each as they don't transfer from one platform to the other.

 

In this article

Create a signature

Manually add your signature to a new message

Automatically add your signature to every message you send

What else do I need to know?


 

Create a signature

1. Sign in to Outlook Web App. 

2.  On the nav bar, choose Mail.

     Or

     Choose App launcher  > Mail.




3. On the nav bar, choose Settings  > Options.

4. Under Options, choose MAIL > Layout > Email signature.

5. Under Email signature, in the text box, type the signature you want to use. Use the formatting mini toolbar to change the appearance of the signature.

6. If you want your signature to display at the bottom of all outgoing items, including replies and forwards, select Automatically include my signature on messages I send. If you don’t select this option, you manually can add your signature to any message.

7. Choose Save.


 

Manually add your signature to a new message

If you've created a signature, but didn't select the option to add your signature to all outgoing messages, you manually can add it to specific messages.

1. Sign in to Outlook Web App.

2. On the nav bar, choose Mail.

    Or

    Choose App launcher > Mail.


3. Choose  above the folder list. A new message form opens in the reading pane.

4. At the top of the message, choose Insert > Signature (or Your signature).

5. When your message is ready to go, choose   Send.


 

Automatically add your signature to every message you send


If you've created a signature, you can specify if the signature is added to all outgoing messages, including replies and forwards.

1. Sign in to Outlook Web App.

2. On the nav bar, choose Mail.

    Or

    Choose App launcher  > Mail.

 

3. On the nav bar, choose Settings  > Options.

4. Under Options, choose MAIL > Layout > Email signature.

5. Under Email signature, do one of the following:

  • To include your signature at the bottom of all outgoing items, select the Automatically include my signature on messages I send check box.
  • To exclude your signature from showing at the bottom of all outgoing messages, clear the Automatically include my signature on messages I send check box or simply delete the signature from the body of your message.


 

What else do I need to know?

  • You can’t include an image file (such as a .gif or .jpg) with your signature in Outlook Web App.

 

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Keywords:outlook 365 office signature web creating email mail   Doc ID:53862
Owner:Dava R.Group:Parkland College
Created:2015-07-13 11:40 CSTUpdated:2015-08-14 18:53 CST
Sites:Parkland College
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