Office 365 (Web) - Outlook Settings, Display, and Message Options

This article is for "The New Outlook" which can be selected via the toggle switch at the top of your Outlook Mail app.

Display Settings

To access the various display options such as Theme, Dark Mode, Focused Inbox, Display Density, and Conversation View, click on the Options icon in the upper-right. For more information on what these options do, select the "i" to the right of the option.

display settings


Outlook Mail Settings

To see additional settings such as Compose and Reply (signature & formatting), Attachments, Rules, Junk Email, Message Handling, and Auto Replies (out of office, vacation, etc.), select View All Outlook Settings at the bottom of the Options menu as pictured above. Once selected, the following menu will appear:

outlook advanced options


If you make a change or a selection within any of the options pictured above, be sure to click the Save button in the upper-right of the window as pictured below.

save


Message/Mail List Options

The Message/Mail list shows the messages in the current folder that is selected on the left. Select the down arrow expand to expand your Favorites, Folders, and Cabinet lists or select the up arrow to collapse to collapse and hide them. Select any folder in the list, such as Inbox, to view its contents. The messages displayed can be managed by selecting a Filter or by using Search.

filter and search


The message list contains tools that allow you take care of some tasks.

  • When you hover over a message in your mail list, a set of icons appears. The options are Delete, Mark as Read/Unread, Flag it, or Pin to Top. Other icons show you which messages have attachments, importance (high or low), and how many unread items there are in a conversation.
  • By right-clicking on a message, you can see a full menu of options, such Categorize, Move, Mark as Junk, or Create a Rule. On a touch screen, use tap and hold to view the message options.
  • By selecting the triangle to the left of a message, you can expand a conversation to see all messages in that conversation.


Tech Service Desk: Contact and Hours

Room A184 * 217-353-3333 * techhelp@parkland.edu * 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Satellite location * Parkland Library * 10:00 a.m. - 2:00 p.m. M-Th. / 10:00 a.m. - 12:00 p.m. Fridays




Keywords:email messages pane inbox view message list theme dark mode focused sort sorting conversation view compose reply attachment attachments rules junk mail handling automatic replies auto replies reply signature formatting BCC CC vacation message out of office message away inbox junk create a rule rules category categorize move   Doc ID:53554
Owner:Jason G.Group:Parkland College
Created:2015-07-01 16:41 CDTUpdated:2019-07-02 11:46 CDT
Sites:Parkland College
Feedback:  0   0