Office 365 (Outlook 2013 / 2016 for Win) - Schedule a Meeting
In Calendar, click New Meeting.
- Click Scheduling Assistant. The Scheduling Assistant for Exchange accounts helps you find the best time for your meeting by analyzing when recipients are available.
- Click Add Attendees, and then type the recipients names, email addresses, or resource names (separated by semicolons) in the Required, Optional, or Resources boxes. You can also search for attendees by typing in the Search box, and then clicking Go. Click the name from the results list, and then click Required, Optional, or Resources. A green vertical line represents the start of the meeting. A red vertical line represents the end of the meeting. You can click and drag the lines to a new start and end time. The free/busy grid shows the availability of attendees.
- After your attendees are added, to switch back to the meeting request, on the ribbon, click Appointment.
- Unless you want to make this a recurring meeting, click Send.