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Microsoft 365 (Outlook for Windows) - Create an Out of Reply

Create, edit, and turn off out-of-office messages, set a time range for them to run, and set different messages for different groups.

1. Select File > Automatic Replies.


2. Select Send automatic replies.
3. If you want, select the Only send during this time range check box to schedule when your out of office replies are active. If you don’t specify a start and end time, auto-replies are sent until you manually turn them off.

4. On the Inside My Organization tab, type the response that you want to send to Parkland folks while you are out of the office.

Note: Sending automatic replies to anyone outside my organization will send your automatic reply to every email, including newsletters, advertisements, and potentially, junk email. If you want to send automatic replies to those outside of Parkland, select My contacts only.

5. Click OK to save your settings.

Turn off automatic out-of-office replies

When Outlook is set up to send automatic replies, you'll see a message under the ribbon with this information. Select Turn off to disable automatic out-of-office replies. If you want to modify the dates or message on your automatic reply, use the steps above to modify your settings.

For the most current information on creating an out of office reply message, please check out the following Microsoft help article:

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KeywordsOutlook vacation message messages replies automatic automated email mail out-of-office Office   Doc ID53174
OwnerThomas P.GroupParkland College
Created2015-06-24 14:56:04Updated2024-02-02 18:21:40
SitesParkland College
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