Microsoft Office 365 - Introduction, Overview, and Access

Office 365 icon

What is Microsoft Office 365?

  • Installed Applications - Microsoft Office 365 for Windows includes the full client versions of Word, PowerPoint, Excel, Outlook, Access, InfoPath, Publisher, OneNote, OneDrive for Business, and  Skype for Business. Office 365 for Mac includes the full client versions of Word, PowerPoint, Excel, Outlook, OneNote, and Lync. It is available for all employees and current students to install on their personal machines for free. Please note that Outlook and Skype for Business will not be activated for students until they are switched over to the new email system in March, 2016. Everyone is allowed five licenses each for personal use. You can deactivate any of the five instances as you wish, and reinstall the software on a different computer as you see fit. Please see the links below for instructions on installing the suite on your personal devices.  At Parkland, Office 2013 for Windows and Office 2011 for Mac will be installed on all office computers.  Classrooms, labs, kiosks, and conference rooms will default to whatever MS Office Suite was previously installed. The Outlook Client, OneDrive, and Skype for Business/Lync will not be available in these locations. Employees can use Office Online to bring up their Outlook account in these locations.
  • Office on the Web - Office on the Web is an online version of the Microsoft Office 365 suite which allows you to create and edit files using web-based versions of Word, Excel, OneNote, and PowerPoint. Office Online provides "light weight" versions of Microsoft Office, which means that only the most-used features are available. Office on the Web is accessible on both Windows and Mac computers. Files stored in your OneDrive library can be edited using Office on the Web.  Additional features include Outlook on the Web, Calendar, People, Yammer, NewsFeed, OneDrive, Sites, Tasks, Delve, and Video. Office 365 compatibility is typically best with the current or the immediately previous version of Internet Explorer or Firefox, and the latest version of Chrome or Safari. To check to see if your browser is up-to-date, go to If you are opening Outlook on an outdated browser, it will switch to "Outlook Light" which has limited features. After you update your browser, you may need to turn off the "Outlook Light" settings. Please see Office 365 (Web) - Change Outlook Light to Outlook Web App . You can access Office 365 on the Web from any computer with internet access by going to and signing in with your ParklandOne credentials. In the section where it says "Collaborate with Office Online", select the application that you are interested in using. If you are working in one app, and want to access a different Microsoft app, simply click on the 2 symbol in the upper left corner and select the appropriate app.  NOTE: When you click on the Email icon on, it will take you into the web version of Outlook.
  • Office Mobile - Office 365 can be used on Android devices, iPads, iPhones, and Windows Phone devices. Microsoft Office apps are available for download on Android, iPad, and iPhone devices, but come pre-installed on Windows Phones. The Microsoft Office Mobile app allows you to access, view, and edit your Microsoft Word, Excel, and PowerPoint documents on your mobile devices. Please see the links below for instructions on installing the mobile apps.

How Do I Install the Full Microsoft Office 365 Suite and/or the Office Mobile Apps?

Office 365 - Outlook App Setup on Android Phones

Office 365 contains apps that I am not familiar with.  What are they used for? 

The apps in red are the ones that will most likely be used heavily on campus office machines. ***Please note that application availability is dependent on the platform that you are using.***

InfoPath - Together with Microsoft SharePoint Designer 2010, InfoPath 2010 facilitates creation of end-to-end solutions on SharePoint Server 2010 that feature powerful forms together with enterprise scale workflow and access to key business data. InfoPath was designed, at its core, as a powerful XML editing engine that enables end users to interface easily with data. For more information, please click here.

OneDrive for Business - OneDrive for Business is a place where you can store, sync, and share your work files. Users are given 1 Terabyte of space. As part of Office 365, OneDrive for Business lets you update and share your files from anywhere and work on Office documents with others at the same time. You can easily share a file with everyone in your organization by placing it in the Shared with Everyone folder, for example. You can also share files with specified co-workers so you can collaborate on projects. OneDrive for Business is different from OneDrive, which is intended for personal storage separate from your workplace. OneDrive for Business is also different from your team site, which is intended for storing team or project-related documents. All files that you store in OneDrive for Business are private unless you decide to share them. For more information, please click here.

OneNote - OneNote is a digital notebook for capturing, storing, and sharing all kinds of information. Full integration with the cloud means you can free your files from your computer’s hard drive so your notes and information are saved and searchable wherever you go — on nearly any mobile device, tablet, or browser. For more information, please click here.

People (part of Outlook) - People is where your personal contacts are stored and where you can view any address books that have been set up for your organization. For more information, please click here.

Skype for Business / Lync - This is a super efficient way to quickly connect with co-workers. Skype for Business (called Lync on Mac platforms) is instant messaging, calling, video calling, sharing and collaboration all rolled into one package. For more information, please click here.

Tasks (Part of Outlook) - Many people keep To Do lists — on paper, in a spreadsheet, or with a combination of paper and electronic methods. In Outlook, you can combine various lists into one, get reminders, and track task progress - all in one place.  For more information, please click here.

The apps below are only available in Office Online:

Delve (Office Online only) - Delve helps you discover the information that's likely to be most interesting to you right now - across Office 365. You don't have to remember the title of a document or where it's stored. Delve shows you documents no matter where they are stored in OneDrive for Business or in Sites in Office 365. Delve never changes any permissions, so you'll only see documents that you already have access to. Other people will not see your private documents. For more information, please click here.

NewsFeed (Office Online only) - The newsfeed is a microblog where you and people in your organization share ideas and information. Newsfeed posts can include a variety of features, such as pictures, videos, links and tags. You can start conversations with people in your organization by posting to a newsfeed, either on your personal site, or in team site newsfeeds. For more information, please click here.

OneDrive (Office Online only) - OneDrive is intended for personal storage, separate from your workplace. OneDrive is Microsoft’s cloud storage service. Store your documents, pictures, and other files safely and access them from any device connected to the Internet. For more information, please click here.

Sites (Office Online only) - Employees can create sites to share documents and information with colleagues.

Yammer (Office Online only) - Yammer is a private social network that helps you get connected to the right people, share information across teams, and organize around projects. Only your coworkers can join, so your communications on Yammer are secure and visible only to people within your organization. For more information, please click here.

Video (Office Online only) - Office 365 Video is an intranet website portal where people in your organization can post and view videos. It's a streaming video service for your organization that's available with SharePoint Online in Office 365. It's a great place to share videos of executive communications or recordings of classes, meetings, presentations, or training sessions, for example. Office 365 Video displays a thumbnail image of each video on the site. You just select a thumbnail to view a particular video. For more information, click here.

Where can I get help with Microsoft Office 365?

  • The Parkland College Tech Service Desk - See contact information in the footer below.
  • is a great searchable Microsoft site for all Office 365 related questions. 
  • Excellent instructional videos available through Please see Document 51450 is unavailable at this time.  for instructions on how to set up your free account.

See Also:

Tech Service Desk: Contact and Hours

Room A184 * 217-353-3333 * * 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Satellite location * Parkland Library * 10:00 a.m. - 2:00 p.m. M-Th. / 10:00 a.m. - 12:00 p.m. Fridays

Keywords:outlook email mail MS Word Excel PowerPoint Apps phone cell mobile setup set up install iPhone Android Skype for business onedrive web outlook on the web   Doc ID:51998
Owner:Sara S.Group:Parkland College
Created:2015-06-05 13:05 CDTUpdated:2016-03-30 11:17 CDT
Sites:Parkland College
Feedback:  4   1