Office 365 (Outlook) - Create and Assign Color Categories to Messages

Color categories are a great way to get organized. Color adds visibility to your Outlook items so you can sort and find what you need.

To assign a color category, do the following:

  • For a message in your Inbox or any message list, right-click the message, hover over Categorize, and then click a color category.

Select Categorize>Choose a Color

  • If you have a message selected, you can choose a category by clicking on the Tags button on the top ribbon and then selecting Categorize.

Select Tags>Categorize

The first time that you assign a default color category to an item, you'll be prompted to rename the category. You can also change the color of the category and choose a keyboard shortcut.

For the most current and detailed information on creating and assigning color categories, please reference the Microsoft support page

Tech Service Desk

Room A184, 217-353-3333

Fall/Spring: 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Summer: 7:30 a.m. - 6:00 p.m. M-Th

Submit an IT Help Ticket via

Keywordsemail messages message tag color code flag read unread categorize high priority personal follow up categorizing tagging organizing color Microsoft microsoft MS ms tags   Doc ID51000
OwnerSophia E.GroupParkland College
Created2015-04-30 14:14 CSTUpdated2023-04-28 09:13 CST
SitesParkland College
Feedback  0   0