Cobra Learning - Creating and Managing Dropbox

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The Dropbox tool allows you to see users’ submission times, download dropbox folders to your computer, view submissions with the document viewer on the Evaluate Submission page, associate dropbox folders to rubrics and competencies, and return submissions with grades and feedback.

You can view users' submissions and submission dates in the Folder Submissions area. This eliminates the need to collect assignments and helps you track when files were submitted.

Create categories to group and organize your dropbox folders. You can also restrict access to dropbox folders by date and time, group membership, or special access permissions. Each folder's Folder Submissions area has search and filter options that enable you to find users' submitted files by username, submission history, and amount of feedback they have received.

Creating and managing Dropbox

  1. Creating dropbox categories
  2. Creating dropbox folders
  3. Managing dropbox filder submission handling
  4. Setting dropbox folder abailability and due dates
  5. Setting release conditions for a dropbox folder
  6. Adding special access permissions to a dropbox folder
  7. Editing dropbox categories and folders
  8. Reordering dropbox categories and folders
  9. Deleting dropbox categories and folders
  10. Restoring deleted dropbox folders
  11. Viewing the dropbox event log
  12. Associating dropbox folders with learning objectives
  13. Previewing dropbox folders and submissions

Creating dropbox categories

Organize your dropbox folders into categories to make it easier for users to navigate to the appropriate folder. For example, you can create separate categories for course units, summative projects, bonus assignments, and individual submissions.

Create a dropbox category

  1. On the Dropbox Folders page, click New Folder.
  2. Click the New Category link beside the Category field.
  3. Enter a Name for the new category.
  4. Click Save.

    NoteYour new category appears on the Dropbox Folders page only if there are dropbox folders associated with it.

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Creating dropbox folders

Users submit their work to a dropbox folder. Information you create in the dropbox folder about evaluation methodology, details about rubric assessments, associations with learning objectives, instructions, and clarifications on work expectations appear to users in the "Folder Information" area on the Submit Files page.

Create a dropbox folder

  1. On the Dropbox Folders page, click New Folder.
  2. Enter a Name.
  3. Select a Folder Type:
    • Individual submission folder Select this option if you want each user to have their own submission.
    • Group submission folder Select this option if you want one submission per group. You must associate the folder with a Group Category.

      Note Group submission areas are marked on the Dropbox Folders page with the Group Submissions icon. Any group member can submit and view files for a group dropbox folder.

  4. Select from the Category drop-down list if you want to assign a category. You can click the New Category link to create a new category.
  5. Associate the dropbox folder with a Grade Item if you want submissions tied to an item in your grade book. Click the New Grade Item link to create a new grade item for the dropbox folder.
  6. Enter a value in the Out Of field for the assignment score.

    Tip If you associate the folder with a grade item, maintain consistency for your students by matching the value of the Out Of field to the grade item's Max. Points value.

  7. If you associate the dropbox folder with a grade item, you can click Edit Display Settings from the Student View Preview context menu to edit how grades display to students.
  8. Click Add Rubric to associate the dropbox folder with a rubric. Click the Create Rubric in New Window link if you want to create a new rubric. You can also select an existing rubric and set it as the Default Scoring Rubric.
  9. Add Instructions for users.
  10. You can select the Allow users to add this folder to their ePortfolio check box if you want to allow users to include dropbox submissions as ePortfolio artifacts.
  11. You can include attachments such as a file, an audio recording, or a video recording.
  12. Select the submission options you want.
  13. Click Save.

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Managing dropbox folder submission handling

Restrict the number of files allowed per submission

  1. On the New Folder or Edit Folder page, go to the Submission Options section in the Properties tab to select one of the following Files allowed per submission options:
    • Unlimited
    • One file per submission
  2. Click Save and Close.

Change how subsequent file submissions are handled

  1. On the New Folder or Edit Folder page, go to the Submission Options section in the Properties tab to select one of the following Submissions options:
    • All submissions are kept
    • Only the most recent submission is kept
    • Only one submission allowed
  2. Click Save and Close.

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Setting dropbox folder availability and due dates

Set availability dates for a dropbox folder

  1. On the Dropbox Folders page, click  Edit Folder from the context menu of the folder you want to set an availability.
  2. In the Restrictions tab, select Has Start Date and Has End Date.
  3. Set the start and end dates using the provided fields.
  4. Click Save and Close.

Set dropbox folder due date

  1. On the Dropbox Folders page, click  Edit Folder from the context menu of the folder you want to set a due date.
  2. In the Restrictions tab, select Has Due Date.
  3. Set the due date using the provided fields.
  4. Click Save and Close.

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Setting release conditions for a dropbox folder

Release conditions allow you to associate a dropbox folder with other items in Learning Environment. For example, you can require that users meet some criteria, such as reading a set of lecture notes in the Content tool, before they can submit their work to a dropbox folder. Or, you can make submission to the dropbox folder a criteria for accessing another item, such as a quiz.

Set release conditions for a dropbox folder

  1. On the Dropbox Folders page, click  Edit Folder from the context menu of the folder you want to set restrictions for.
  2. In the Restrictions tab, do one of the following:
    • Click Attach Existing, then select a tool from the View Conditions for drop-down list. Select the check box for any condition you want to attach, then click Attach.
    • Click Create and Attach, then select a Condition Type from the drop-down list. Complete any additional Condition Details that appear, then click Create.
  3. Select from the drop-down list if All conditions must be met or Any condition must be met to access the dropbox folder.
  4. Click Save and Close.

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Adding special access permissions to a dropbox folder

Special access permissions allow you to set different availability dates and times for specific users. For example, you could extend the deadline for users who require remedial help or who are submitting work beyond the original scope of the dropbox folder. You can also add special access after a dropbox folder’s end date has past for users who have a legitimate excuse for missing the deadline or for users you want to submit additional material, such as planning notes or a bibliography.

Add special access permissions to a dropbox folder

  1. On the Dropbox Folders page, click Edit Folder from the context menu of the folder you want to add special access permissions.
  2. In the Restrictions tab, select one of the following:
    • Allow users with special access to submit files outside the normal availability dates for this folder.
    • Allow only users with special access to see this folder.
  3. Click Add Users to Special Access.
  4. On the Special Access page, select the Date Availability you want special access users to have.
  5. Use the View By drop-down list and Search For field to locate the users you want to give special access to, then select the check box beside each appropriate user’s name.
  6. Click Save.

Once you have added special access permissions for users, their names display in the Special Access area. You can edit or delete users’ special access by clicking the Edit or Remove special access icons beside their names.

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Editing dropbox categories and folders

Edit a dropbox category

  1. On the Dropbox Folders page, click the  Edit icon beside the name of the category you want to edit.
  2. Edit the Name of the category.
  3. Click Save.

Edit a dropbox folder

  1. On the Dropbox Folders page, click  Edit Folder from the context menu of the folder you want to edit.
  2. Make your changes in the Properties, Restrictions, and Objectives tabs.
  3. Click Save and Close.

Edit multiple dropbox folders

  1. On the Dropbox Folders page, select the check box beside each folder you want to edit.
  2. Click  Bulk Edit.
  3. Update the appropriate fields.
  4. Click Save.

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Reordering dropbox categories and folders

  1. On the Dropbox Folders page, click Reorder from the More Actions button.
  2. Select the new position for a folder or category using the Sort Order drop-down list beside its name. The positions of other folders and categories adjust accordingly.
  3. Click Save.

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Deleting dropbox categories and folders

Delete a single dropbox folder

  1. Click  Delete Folder from the context menu of the dropbox folder you want to delete.
  2. Click Delete.

Delete multiple dropbox folders

  1. Select the check boxes for the dropbox folders you want to delete, then click  Delete from the More Actions button.
  2. Click Delete.

Delete a dropbox category

On the Dropbox Folders page, click the  Delete icon beside the name of the category you want to delete.

NoteDropbox folders in the deleted category will appear in the No Category area on the Dropbox Folders page.

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Restoring deleted dropbox folders

  1. On the Dropbox Folders page, click Event Log from the More Actions button.
  2. Click Restore beside the folder you want to restore.

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Viewing the Dropbox event log

The Dropbox event log enables you to view information on specific activity for individual dropbox folders. The event log tracks when users create, delete, and restore dropbox folders. Once an action is taken, the event log records the name and ID of the dropbox folder, the action, the user who made the change, and the date it was performed.

NoteDropbox event log only tracks folder items you create, delete, and restore since Learning Environment 10.2. Dropbox folders you import from any previous Learning Environment are not tracked in event log until you act on them (for example, delete a folder).

View the Dropbox event log

  1. On the Dropbox Folders page, click  Event Log from the More Actions button.
  2. You can click on the Created, Deleted, and Restored filters to view dropbox folder items according to the action taken on them.
  3. If you want to view all event log items, deselect all filters and perform a blank search in the Search field. You can also search for a specific folder or folder ID by entering it in the Search field and clicking  Search.

Note You can change the sort order of results by clicking on the Folder Name, Action, and Date column headers.

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Associating dropbox folders with learning objectives

By associating a dropbox folder with a learning objective, you can tie the folder to a competency you want users to master. This association can be a basic association or an association with a rubric-based assessment.

See Competencies' Creating activities for information on the levels of association.

Associate a dropbox folder with a learning objective

  1. On the Dropbox Folders page, click Edit Folder from the context menu of the folder you want to associate with learning objectives.
  2. In the Objectives tab, click Associate Learning Objectives.
  3. Browse or search for the learning objective you want to associate with the folder.
  4. Select the learning objectives you want, then click Add Selected.

Add a rubric assessment to a learning objective associated with a dropbox folder

  1. On the Dropbox Folders page, click Edit Folder from the context menu of the folder that contains the learning objective you want to associate with an assessment.
  2. In the Objectives tab, click Add Assessment from the context menu of the learning objective you want to evaluate.
  3. Click Select Rubric, or click Create Rubric in New Window. See Creating holistic rubrics and Creating analytic rubrics for information on creating effective rubrics.
  4. Select a rubric from the list of rubrics, or search for a specific one, then click Save.
  5. Select a Criteria from the drop-down list.
  6. If you want to make the activity required, select The activity is required to complete learning objective, then select a level for the rubric from the Threshold drop-down list.
  7. Click Save.

Edit assessments and learning objectives associated with dropbox folders

If you have permissions to edit a dropbox folder's associated learning objectives and assessments, click Edit Learning Objective or Edit Assessment from the context menu of the learning objective or assessment you want to modify.

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Previewing dropbox folders and submissions

The preview option enables you to navigate the steps that users go through to submit files, review their submissions, and view submission history.

You can make a preview submission visible on the Submissions page, but you cannot give feedback, grades, or rubric scores to it because it is not tied to an actual user.

Preview file submission and submission history

  1. Click  Preview from the More Actions button on the Dropbox Folders page.
  2. Click on the dropbox folder you want to submit a file to.
  3. Click Add a File to browse for the file you want to submit. You can attach files from your local computer or storage device, a personal locker, a group locker, or ePortfolio.
  4. You can Record Video or Record Audio as feedback. When you finish a recording, click Add.
  5. Enter any Comments you want to submit with the file.
  6. Select the Allow this preview submission to be available in the dropbox folder option if you want to search for and view the file on the Folder Submissions page after you leave the Preview area.
  7. Click Submit.
  8. Click View History.
  9. Select the Folder you want to view from the drop-down list and click Apply.
  10. Click on your submission to preview.

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Keywords:dropbox folder submission   Doc ID:48498
Owner:Bob R.Group:Parkland College
Created:2015-03-06 13:52 CSTUpdated:2015-03-09 14:21 CST
Sites:Parkland College
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