Nintex - Initiate Payroll Authorization
Use this form to submit either student or biweekly hourly position requests; or monthly payroll authorizations for work outside of base pay.
Begin: Access the form at parkland.edu/payrollauthorization
Section 1: Form Selection
a. Select your desired form type using the drop down box - Monthly, Part Time Hourly, or Student
b. Click Next
Section 2: Name and ID
a. Enter the requested information; required fields are noted with a red asterisk (*)
i. If the employee does not yet have an ID, check the box for “No ID Assigned” – not an option for student authorizations
b. Click Next when all information is submitted
Section 3 – Account and Position
a. Enter all known & required information
i. Required information fields will vary depending on the form type
ii. On student and hourly forms, the Position ID will auto load after selecting the Position Title
iii. For Monthly authorizations, Supporting Documents can be directly attached at this step
b. Click Next when all information entered
Section 4 – Approval
a. Enter in the name and email of the appropriate signers for your department's Faculty Chair/Director, Dean, and Vice President
i. If no Dean, check the “No Dean” Box
b. Click Submit
After Submission:
a. You will receive an email confirming basic information on the payroll authorization you submitted
b. If your authorization is not approved at any level, the person declining to approve will provide notes as to why this is occurring
c. You can see any of your forms in progress or submitted at https://parkland.workflowcloud.com/dashboard/my
Additional features of this new process:
1. You can go back to “Previous” in any section – changes to form selection type will impact form required information in later steps
2. You cannot save forms in progress – forms must be submitted to be sent for approval