Self Service Time Approval for Supervisors and Proxies (Bi-Weekly Payroll)

You will get one email for each week that your employee submits for approval.  See email example below.
Time Approval Email
In Self Service on my.parkland.edu, click on your name if you are approving time as the supervisor.  If you are approving on someone’s behalf, please select the employee you are the proxy for and then click Continue.  The directions to approve will be the same for supervisors and proxies.
Select your name

Select Employee.
Select Employee

Select Time Approval.
Select Time Approval
Next, you will need to select the bi-weekly pay period in which you are approving time for.
Select the pay period

The supervisor can apply filters such as Submitted, Not Complete, Approved, etc. Then select Apply Filters after you have made your selection. 
Make selection and click Apply Filter

The supervisor will need to select the employee they are approving time for, either by clicking the arrow or selecting the employee’s name.
Select the name or the arrow
 
The supervisor will then see the pay period that they need to approve time for.  The supervisor will need to choose View to see the employee’s In and Out times for the week.
Select View
If an employee is working in two different positions, the supervisor will see both positions listed in the Pay Period week.  The supervisor will only be able to approve the position for which they are listed as the supervisor or the proxy for.   
Select the appropriate position

Please make sure your employee is entering their In and Out times daily.  Remember when employees are scheduled to work 7.5 continuous hours or more, they must take a 30-minute, unpaid meal break.  The 30-minute, unpaid meal break must be taken no later than 5 hours after beginning work.
If an employee does not work, please make sure the field is left blank for the corresponding date.
If the time is correct and ready to be approved, select the Approve button.
Select Approve

You must approve each week that your employees work.  Please click on the arrow button to move to the next week.  If the time is correct and ready to be approved, select the Approve button.
Use arrows to select each week; Click Approve

After you approve your employee’s timecard for each week, the employee will receive an email letting them know their time has been approved.  The employee will receive two emails if you are approving both weeks within the pay period.  When you click the Approve option, this becomes your electronic signature acknowledging your employee’s submitted time is accurate and ready for pay. 
It is you and your employee’s responsibility to ensure time entry is reported accurately according to the law and that the timesheet is signed and approved by the due date established by the Payroll Office.  Manual checks will not be issued for late timesheets.

Employee email receipt
 

If the time is incorrect and needs to be rejected back to the employee for corrections, please click on the Other Actions drop-down menu and select Reject.
Other Actions drop-down

When you choose Reject, you will need to type in a reason for the rejection in the space provided and then click Reject.  Please be sure your reason gives your employees the information they need to correct their time.  See the example below.
Enter a reason; Select Reject
 
The employee will receive an email letting them know that their timecard has been rejected.
Rejection email
 
Repeat any of the above steps to ensure that your employee’s time is correct and submitted before the Payroll deadline.

Please do not use the Unapprove option that is in the Other Actions drop-down list.  Please always use Reject if you need to correct any timesheet errors.

Do not select Unapprove
 





Keywords:timesheet sheet paycheck hours approve backup approver hourly student employee worker   Doc ID:114129
Owner:Sara S.Group:Parkland College
Created:2021-10-06 11:16 CDTUpdated:2021-10-14 15:52 CDT
Sites:Parkland College
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