Cobra Learning: Techsmith Relay

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Cobra Learning - Techsmith Relay

The college has a subscription to a web-based video recording software called Techsmith Relay.  This tool will allow you to create, edit, caption, and publish your videos with ease.

Table of Contents:

  1. Access
    1. Access through Techsmith Relay Website
    2. Access through Cobra
  2. Using Techsmith Relay
    1. Quizzing
    2. Analytics
    3. Captioning
    4. Conversations
      1. Through Techsmith Relay website
      2. Through Cobra Learning
    5. Adding Media to Cobra
      1. Existing Activities
      2. Add a Link
      3. Embed Code
      4. Quicklink
    6. Uploading Media to Techsmith
  3. Student View
  4. Potential Issues

Access through Techsmith Relay Website

To access Techsmith Relay from the website, go to http://parkland.techsmithrelay.com and log in with your Parkland credentials.

NOTE: if you are already signed into your Parkland account, it may take you right into the site.



Parkland Techsmith Relay main page

Once you have logged in, you’ll see your library first.  To create folders, click the Create button and then New Folder.  You can then upload media, import from YouTube, or connect to a mobile device.   You can also launch capture to start the recording process (as described above in the Cobra section).

Create button menu

Once you have your folder, you have the ability to delete it, move it, change the owner, rename it, or get the link to share the folder.

Folder settings options

If you click on the gear in the upper right corner, you have the ability to launch the classic recording or download the classic recorder.

Download or Launch Classic Recorder

NOTE: you’ll be prompted to download the classic recorder if you haven’t already installed it

.

Open Techsmith relay prompt window

Download and install the classic recorder on your computer for easy access in the future.

NOTE: you can put this shortcut on your desktop and it will automatically launch the Classic Recorder for you.



Download classic recorder dialogue window Techsmith Relay desktop icon

Either click the desktop icon or click the Launch Classic Recorder from the website to access the recorder.

Classic recorder window

The tools in the classic recorder are a little more comprehensive than the web-based recorder.  You’ll be able to log in quickly with single-sign-on, upload a video file, as well as set audio and video preferences.  You can select your display to record and enter a video title and description as well as set the location.  If you set the Captioning option to “generate captions”, it will do that automatically upon creation of the video.  When you’re ready, click the record button to be counted down to start.

 

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Access through Cobra

From within your Cobra course, go to a module in Content, click Existing Activities > Techsmith Relay.

Existing Activities menu

This will activate the capture menu where you can create and access folders in My Library, search the current Parkland Techsmith library for videos, or link media to other Techsmith video or via YouTube.

Add Activity window

Click the Launch Capture to activate the Recorder. 

Launch Techsmith Rely dialogue window

NOTE: this opens a new tab in your browser.  You will see the following screen back in Cobra.



Recording in Progress window

Once the recorder menu window displays, you can select your screen area to record as well as full screen.  You can select the microphone to use as well as allowing the system audio (i.e. mouseclicks) and cursor to be recorded on the video as well.  When you are ready to record your video, click the Record button. 

NOTE: don’t fear this…there are other steps before the recording starts.



Record a Video menu window

Once you click record, the screen selection tool (if you chose region) will activate and allow you to select the region of the screen to record.

Screen selection example

Once you’ve selected it, you are placed in recording prep mode with the webcam activated (if you have one selected as your microphone).

Webcam active example

You’ll note that you have a menu bar at the top.  This allows you to start recording (counts down from 3), turn your camera on/off, turn your microphone on/off or select another input device, change the video resolution, start over (which takes you back to region selection mode), or cancel out of recording.

Recording menu bar

 

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Using Techsmith Relay

Regardless of which way you use to activate the recorder, you’ll get a countdown from 3 to the start of recording.

Screen countdown to record

Once you start recording, you’ll see the menu bar has the option to stop recording, pause recording as well as a timer to let you know how long you’ve been recording.

recording menu bar

Once you are done and have clicked the stop button, you’ll get a video preview window that will allow you to view the entire video and then either cancel or upload.

Preview and Upload screen

Once you click upload, you’ll get a message that says your video is now ready to post.

Upload complete dialogue box

When you go back to your Cobra course and click Existing Activity in the content module in which you want to load the video, then click Techsmith Relay and you’ll get an option of what video to upload.  Under Media should be the video that you just created.  You can click to Add Conversation, which allows users to make comments on the video at particular times in the video (time-synced) (See section on Conversations).  Then you can click Add Media. 

Add Activity/Media window

This will put the link to the video in your Cobra course.

Video link added to course content

When you click on the link, you can access the quizzing tool, analytics, and edit details (including renaming the video) from within Cobra as well.

Example of video access in Cobra

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Quizzing

You can add quizzes to your video at varying points.  Click on quizzing and then Add Questions to enter the quizzing mode.

Quizzing/Add questions dialogue box

Start playing the video until you reach the point where you want to add a question.  Then, click Add New Question.

Edit Quiz/Add New Question

You can choose among Multiple Choice, True/False, Fill in the Blank, or Free Response questions.  Enter the question details, then enter the answer options (for MC, TF and FIB) and select the correct answer (for MC and TF).  Free response is not graded.  You can also add Feedback for correct and incorrect responses.  Additionally, you can set actions for each to include continue (meaning they keep watching the video from this point), Jump to Time (you set the time in the video that you want them to review), or Go to URL (which will take them to the designated website).

Question builder example

Once you’re done creating your quiz, click the Save Quiz button at the top of the quiz editing page.   Then close the window. 

NOTE: the settings gear allows you to have nightly email reports sent to your email address (or not) and whether you want the viewer’s name and email included.



Save Quiz button

When you refresh your page and click Quizzing, you’ll now see options to view results, edit the quiz, or remove the quiz.

Quizzing options to view results, edit or remove

If you want the quiz results to be entered into the Cobra gradebook, scroll down to the Activity Details and click the Add a Grade Item link.

Assessment/Add a grade item

Then click the + sign to create a new grade item.  (If you already have the grade item, then select it from the dropdown menu under Assessment).  Then click Save.

Assessment plus sign to add an item

This will create your grade item for the video/quiz. 

NOTE: this process actually creates TWO grade items.  One is the title of the video, which is excluded from the final grade calculation, but actually represents the percentage of the video that students watched (see Analytics).  So, if you want to grade them on how much of a video they watched, this will do it automatically.  The second grade item is the one that you would have created based on your assessment for the quizzes.



Gradebook example

Once students have completed the quiz, you can review their results by summary, by student/viewer, and by question.  You can also download the quiz results as well.

Quiz Results example

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Analytics

The analytics tool will show you who has viewed the video and for how long. You can also download a CSV file that includes the analytics data as well.  And, as mentioned in the Quizzing section about grades, the percentage viewed can automatically be recorded in the gradebook, albeit excluded from the final grade calculation unless you edit the grade item to be included.

Analytics view

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Captioning

While most all of your interaction with the video creation, editing, quizzing, and analytics can be done from within Cobra, captioning currently must be done through the Parkland Techsmith Relay website. So, go to the site and log in using your Parkland credentials.  Locate your video in My Library and open it.

Parkland Techsmith homepage access media

Then click on the Accessibility link in the menu.

Accessibility link on media

Then click Select an Action to access the menu.  You can Edit Captions, Add Assignee (someone who can edit captions on your behalf), Generate Captions, and Manage Audio Descriptions.  Select Generate Captions to start the automatic process and click Confirm.

Select an action menu

You’ll get a notice that the captioning is being processed and you will receive an email once the captioning process is complete.

Captioning activity window

And/or you can click the Captioning Activity link to see your videos that are being processed.

Activity process window

After the captions have been processed, go back to your video, click Accessibility, and then select Edit Captions from the dropdown menu and click Confirm.

There are some significant things to note in the Edit Captions mode.

  1. There is an ADA alert that will guide you through the process to ensure that your captions are compliant. Click the button and it will show the areas of concern with an exclamation point. Click on that to be taken to the area where the captions need edited.  Once it is compliant, you will see a checkmark.

ADA alert example

  1. Click the play button to watch/listen to the video and track the captions.
  2. When you find captions that need corrected, simply click into the box to pause the video and update the captions.  Then click the play button to continue.
  3. In order for the captions to appear on your video, you MUST publish them. 

    NOTE: if you do not click the Publish button, your videos will not be compliant.

Example captioning edit

Once you click the Publish button, you will be prompted through a couple of messages:

Publish captions dialogue box

Publish successful message

After you click okay, return to your video and confirm that the CC button appears as an option for your viewers.

CC button confirmation

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Conversations

You’ll note in the website access that you have the Conversations option, which creates a “comment” section for the video that allows people to make posts at specific times in the video and create discussion about the topic.

There are two ways to add conversations to your video:

Techsmith Relay Website

Select the link Conversations, and then click Create Conversation and give it a title.

Create conversation button

Then users can click on the conversation title (Testing) to be taken to the conversations page.  You’ll see the comments along the right side and if you click on one, it will take you to that point in the video.  You can also access these comments on the timeline below the video as well.

Conversations example screen

From the video homepage, you can click on Conversations and see the number of commenters and comments.  If you click on the ellipsis in the upper right corner of the conversation, you’ll get options to get the link to the conversations page (that can be shared), rename the conversations, download the comments, clear the comments and delete the conversation.

Conversations options

 

Cobra Learning

To create conversations through Techsmith in Cobra, go to your course module, click Existing Activities, then TechSmith Relay.

Existing Activities menu

Then whether you create your video from within Cobra or Add Media from your Relay library, you’ll have the option to check a box for Add Conversation.  Then click Add Media.  That will create the conversation option within your video in Cobra as well. 

NOTE: if you forget to click this when you Add Media, you’ll have to delete the link, and add it again to check the box.  Deleting will NOT affect your video, just the link within Cobra.

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Adding Media to Cobra Content

There are a few ways that you can get your video content added to Cobra.

Existing Activities

From your Content page, click Existing Activities, and then Techsmith Relay.  Under My Library, find the folder that contains your video and select Open Folder.

Add Activity window

Find the video you want to add and click Add Media.  (Remember to check Add Conversations, if you want to allow commenting).  This will create a link to the video. 

NOTE: you can change the name and/or edit the description of the link, if you choose.

Add a Link

If you go to the Parkland Techsmith website and click on your video, you’ll see a “Share” link.  Click that and select Get a Link.

Share menu/ Get a link option

Then copy the link and return to Cobra.  Go to Upload/Create on your Content page, click Create a Link, give the link a name and paste the copied link into the box.  You can check “Open as an External Resource” if you choose.  Then click Create.

Here's the link dialogue box for copying link

Enter Embed Code

If you go to the Parkland Techsmith website and click on your video, you’ll see a “Share” link.  Click that and select Get Embed Code.

Share menu/Get embed code

Then copy the code and return to Cobra.  Go to Upload/Create on your Content page, click Create a File, give the file a name and then click the Insert Stuff button (first one) in the HTML toolbar.  Click Enter Embed Code and paste your code into the box.   Click Next and then Insert.  Then click Save and Close.

Here's the embed code dialogue window for copying code

Quicklink

From within an email or any area on Cobra that has the HTML editor, select the Insert Quicklink icon

Insert Quicklink icon on HTML bar

Scroll down to the Third Party options and select Techsmith Relay.

Insert Quicklink options list

Under My Library, find the folder that contains your video and select Open Folder.  Find the video you want to add and click Add Media.

Add Activity window

This will create a quicklink to the video within your email or content message.

Example of link created in text box

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Uploading Media to Techsmith

If you have an old(er) MP4 movie file that you’d like to add quizzing and analytics to, you can launch the Classic Recorder from your desktop and select the Upload link.

Classic recorder window

Then select Add Media and search for/select the MP4 movie file(s) you want to upload and click Open.

Upload media/Add media/Select media windows

Once your video is prepared for upload, click Upload All.

Upload All window

You’ll get a notice that your video has been uploaded and is being processed.

Successful submission message window

Once it is processed, you’ll get an email notification that it’s done.  Then you can log into Techsmith Relay to edit, caption, add quizzes, etc.  (See Using Techsmith Relay).

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Student View

When students click the link, the video will open for them to play.  They will have the ability to change the playback speed, show picture in picture, or go full screen.

Student View of video screen

When the student watches the video, it will prompt them to answer the quiz questions embedded.  They have the option to replay the last section before they take the quiz.

Take Quiz Now prompt

When they click Take Quiz Now, it will show them the question and answer options.

Quiz question in student view

After they have submitted it, it will give them their results along with the feedback that was entered by the instructor.

Quiz question review in student view

Clicking continue takes them on to the rest of the video.

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Potential Issues

Some issues that we have stumbled on early in our testing:

Transcripts

To download a transcript of the captions, you’ll need to be in the Edit Captions mode, then click the Export button in the upper right corner (next to Publish).  Select a file format (SubRip .srt) and click Export.  This will provide a time-stamped text file of the captions.  It’s not formatted in an easily readable way, but it can be edited, if you choose.

Chrome

If you have cookies disabled or blocked in Chrome, you may get the following message.

Browser requires permission message

If you click Continue, it will show you the explanation along with directions for allowing Techsmith Relay to appear in Chrome for you.

Error message with solution window


Tech Service Desk: Contact and Hours

Room A184 * 217-353-3333 * techhelp@parkland.edu * 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Satellite location * Parkland Library * 10:00 a.m. - 2:00 p.m. M-Th. / 10:00 a.m. - 12:00 p.m. Fridays




Keywords:Cobra, Techsmith Relay, video, captioning, edit, publish   Doc ID:97231
Owner:Lori W.Group:Parkland College
Created:2020-01-21 11:00 CSTUpdated:2020-01-22 14:04 CST
Sites:Parkland College
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