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Classroom - Instructors Using Presenter View in PowerPoint

This article explains how to change the settings to "Presenter Mode" for viewing notes on the instructor station while using PowerPoint.
Do you desire to see your Speaker's Notes and a Next Slide preview while you use PowerPoint?  These few easy steps inside PowerPoint will help you do that.
  1. Open PowerPoint and click on the Slide Show menu tab along the top of the screen
    Click Slideshow menu tab
  2. In the Slide Show ribbon you will find a Monitors section - Click the box next to Use Presenter View. In the screenshot below, please take note of the shortcut option for users who only have one monitor available to them at the Instructor station (Alt+F5 key should allow you to do the same thing).
    Click Box next to Use Presenter View setting
  3. Also in the Monitors section, you can choose which monitor is used to show your slide show to your audience (see #3 and #4 in the image above).  Automatic seems to select a monitor that is not currently set as the default desktop monitor.  Primary Monitor shows your presentation on the monitor that is the default desktop monitor and shows your notes on an extended monitor (or even the projector or display in the room). Then additional options will be every additional display device that is sensed by that computer listed by name and device number (e.g. Monitor 1, Monitor 3, etc.).

  4. Now...start your PowerPoint presentation.  Did you know there are three (3) locations on the screen from which you can start your presentation?  Check it out!Three areas to start your presentation 
  5. You have started your presentation, but for some reason the audience is seeing Presenter View and you are seeing the Slide Show.  Just move your mouse over to the screen with Presenter View and select Display Settings
    Presenter View Display Settings

  6. Inside Display Settings, you will be able to choose to either Swap Presenter View and Slide Show (this should move the slide show to their screen and the notes back to your screen), or to Duplicate the Slide Show. If you choose to Duplicate the slide show, you will lose Presenter View because both you and the audience will now only see the slide show presentation.
    Swap or Duplicate

  7. It is always advised that you arrive early, when possible, to check that your presentation will behave in that room the same way it behaves in your office.  Computers are sometimes setup differently between a one-monitor room and a multiple-monitor room, but these tips will help in either setting.


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Keywords:
PowerPoint Presenter View Slideshow Notes Presentation mode Classroom extend displays extended presenter mode instructor station monitor duplicate swap 
Doc ID:
91622
Owned by:
Terrence S. in Parkland College
Created:
2019-05-08
Updated:
2025-05-09
Sites:
Parkland College