Office 365 (Outlook Client for Windows) - Conference Room Request and Approval Process

Office 365 (Outlook Client for Windows) - Schedule a meeting with other people using Scheduling Assistant and Room Finder

Once you have sent a meeting request involving one of the conference rooms located in Outlook, the following will take place:

1. The requester will receive an email saying that the room request is pending.


2. The approver for that room will receive an email regarding the request.


3. The approver can then accept or decline the request.  These choices are displayed in the Respond box in their ribbon.


4. If they accept, a popup appears with the following choices:
  • Edit the Response Before Sending - (approver can customize a message for the requester)
  • Send the Response Now - (automatically sends a canned message to the requester - see image below)
  • Do Not Send a Response - (requester will not receive a confirmation mail saying that the room request has been accepted)


Tech Service Desk

Room A184, 217-353-3333

Fall/Spring: 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Summer: 7:30 a.m. - 6:00 p.m. M-Th

Submit an IT Help Ticket via

Keywords:approving approve confirmation confirm meeting meetings   Doc ID:54969
Owner:Sara S.Group:Parkland College
Created:2015-08-11 14:54 CDTUpdated:2021-08-16 15:34 CDT
Sites:Parkland College
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