Office 365 (Outlook Client for Windows) - Conference Room Request and Approval Process

Office 365 (Outlook Client for Windows) - Schedule a meeting with other people using Scheduling Assistant and Room Finder


Once you have sent a meeting request involving one of the conference rooms located in Outlook, the following will take place:

1. The requester will receive an email saying that the room request is pending.

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2. The approver for that room will receive an email regarding the request.

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3. The approver can then accept or decline the request.  These choices are displayed in the Respond box in their ribbon.

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4. If they accept, a popup appears with the following choices:
  • Edit the Response Before Sending - (approver can customize a message for the requester)
  • Send the Response Now - (automatically sends a canned message to the requester - see image below)
  • Do Not Send a Response - (requester will not receive a confirmation mail saying that the room request has been accepted)

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Tech Service Desk

Room A184, 217-353-3333

Fall/Spring: 7:30 a.m. - 6:00 p.m. M-Th. / 7:30 a.m. - 5:00 p.m. Fridays

Summer: 7:30 a.m. - 6:00 p.m. M-Th

Submit an IT Help Ticket via services.parkland.edu





Keywords:approving approve confirmation confirm meeting meetings   Doc ID:54969
Owner:Sara S.Group:Parkland College
Created:2015-08-11 14:54 CDTUpdated:2021-08-16 15:34 CDT
Sites:Parkland College
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