Office 365 (Outlook 2013 / 2016 for Win) - Find a Message with Instant Search

Need to find an important message in your crowded inbox or folder? Maybe you remember who sent it, or a word or phrase it contains. But who wants to scroll through pages of mail, looking for that message? Use Instant Search to find it quickly.

IMPORTANT:  Instant Search shows the first 30 matches. You can get up to 250 results by clicking More, below the results.

1. Find the Search box. It’s at the top of your messages, as shown here:


2. To find a word that you know is in a message, or a message from a particular person, type the word or person's name (you can use first, last, and partial names) in the search box. Messages that contain the word or name you specified appear with the search text highlighted in the results.

3. Narrow your search results:

If you can’t find what you’re looking for, use the search tools on the ribbon to narrow down your search. When you are in the Search box, you can select a Scope option on the left side of the ribbon. The default search is your Inbox but you may want to expand the search to include Subfolders or All Outlook Items. Once you decide your scope, you can then Refine your search further by selecting an option such as the subject line or the sender.


4. To refine your search even further, you can click on the + More option in the Refine section of the ribbon and add as many additional search fields as you like.


5. When you’re finished, you can clear the search by clicking the in the search box.


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