Microsoft Office 365 - PhishAlert Button (for Parkland Employees)

Using the PhishAlert Button to report suspected phishing messages

The PhishAlert button is for faculty and staff to report suspected phishing email messages. This is an add-in that is automatically installed in your Outlook application and Outlook for the Web. Reporting potential phishing using the PhishAlert button allows review of messages for potential threats and enables the security team to take action to protect accounts and data.

Outlook Client for Windows

Outlook Client for Mac

Outlook on the Web

Outlook Mobile Client

1. Using the PhishAlert Button - Outlook for Windows

1. Highlight an email.
   
   
2. Click the Home tab on the top bar to display the ribbon.
   
   
   
3. Click the PhishAlert Button.
   
   
   
   
4. If the window is too small, it may be necessary to click the button on the right of the ribbon to see additional buttons.
   
   
   
5. Verify the detail of the message you want to submit and click the Phish Alert button at the bottom.
   
   
   
   
6. You will receive a "Thank You" window which can be closed using the OK button.
7. The message you report will automatically be removed from your inbox.

2. Adding the PhishAlert Button to the Quick Access Toolbar- Outlook for Windows

The PhishAlert button is available in the ribbon, however, if you wish to have it in the quick access toolbar in the upper left corner of the Outlook window for convenience, you may accomplish that with these steps:

1. In the upper-left corner of the Outlook window, you will see an icon that appears as a horizontal line with a downwards chevron below it.
   
   
   
2. Clicking this expands a menu > Select More Commands
   
   
   
3. From the screen that appears, perform the following actions:
   1. Choose commands from: All Commands
   2. Scroll down the left column to locate the Phish Alert Report option (they are listed alphabetically) and highlight it by clicking
   3. Click the Add button
      
4. The "Phish Alert Report" option will now show in the right-hand column.
   
   
   
5. Click OK to close the window.
6. There will now be an icon that looks like a fish hook in the upper left corner of Outlook. This is a shortcut to the PhishAlert Button and may be used in the same manner as the button in the ribbon.
   

 

3. Outlook for Mac

The PhishAlert Button will also be enabled in Outlook for Mac if you are a Mac user. It is available within the "three dots" menu at the top of your Outlook screen but you can add it to the quick actions area using this procedure:

1. Click the Three Dots to display the drop-down menu.
   
2. On the dropdown menu, select Customize Toolbar.
   
   
   
3. Click and drag the PhishAlert button to the top bar and click Done.
   

 

4. PhishAlert in Outlook for Web

1. If the PhishAlert button was added to the Quick Access Toolbar, click on an email and you will see a small PhishAlert icon in the upper-right corner of the message (near the reply and forward shortcuts).  Use this to report phishing from Outlook for Web.
   
2. If the PhishAlert button was not added to the toolbar, it may be found under the "..." menu.
   

 

5. PhishAlert in Outlook Mobile Client

1. Using Outlook for Mobile on Android or Apple devices, the PhishAlert button may be accessed by:
   1. Select the message to report
   2. Tap the 3 dots at the top right of the message (note: it is at the top-right of the message itself, not the Outlook window).
   3. Tap the PhishAlert Button, then tap "Phish Alert" to report the message.
   4. Note: You may need to swipe up to access the button.

 

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